Why manually creating invoices for Shopify is no longer an option
As an entrepreneur with a Shopify store, you already have enough on your plate: product management, marketing, customer service, and logistics. The last thing you want to spend time on is manually creating and sending invoices. Yet this is exactly what many Shopify entrepreneurs still do – with all the associated risks.
Manual invoicing leads to typos in VAT percentages, forgotten invoice numbers, incorrectly calculated amounts, and missed legal requirements. Moreover, it doesn't scale as you grow. When you go from 10 to 100 orders a day, manual work becomes unsustainable.
That is why more and more e-commerce entrepreneurs are choosing automated invoicing. With Winkel Factuur, you create professional, VAT-compliant invoices in seconds that are automatically linked to your Shopify orders, uploaded to customer portals, and archived long-term according to European legislation.
How Winkel Factuur revolutionizes your Shopify invoicing
Winkel Factuur is specifically developed for online sellers operating via multiple channels. Whether you only have a Shopify store or are also active on bol.com, Amazon Seller Central, and WooCommerce – our platform centralizes all your invoicing in one clear dashboard.
As soon as a customer places an order in your Shopify store, Winkel Factuur automatically receives the order data via webhook integration. Our VAT engine checks the customer's country, applies the correct VAT percentage (including OSS rules for cross-border sales within the EU), and generates a professional PDF invoice within seconds.
This invoice is not only emailed to the customer but also stored in Amazon S3 for durable archiving and – if desired – exported to your accounting software like Exact Online, AFAS, or Twinfield. Everything fully automated, so you can focus on growth.
Key benefits of automated Shopify invoicing
- Time savings: no more manual entry of customer data, amounts, or VAT percentages
- Error-free: automatic calculations eliminate typing and calculation errors
- VAT compliant: correct application of Dutch and European VAT rules, including OSS
- Professional appearance: brand-compliant invoice templates with your logo, colors, and corporate identity
- Central overview: manage invoices from Shopify, bol.com, Amazon, and WooCommerce in one dashboard
- Direct integration with accounting software: automatic export to Exact, AFAS, Twinfield
- Secure archiving: all invoices are kept for 7 years according to legal requirements
- Audit-proof: every change is logged with timestamp and user for full traceability
The challenges of VAT with a Shopify store
One of the biggest pitfalls for Shopify entrepreneurs is correctly applying VAT rules. When you only sell to domestic customers, it is relatively simple: standard VAT rate depending on the product. But as soon as you start selling internationally – which is very accessible with Shopify – it becomes complex.
For sales within the EU, OSS (One-Stop-Shop) rules apply. This means that under certain circumstances, you must use the VAT rate of the destination country instead of your domestic rate. Moreover, there are thresholds per country that determine when you must switch to OSS filing.
Winkel Factuur takes this complexity completely off your hands. Our VAT engine automatically recognizes the customer's country, checks if OSS applies, applies the correct rate, and tracks if you are approaching thresholds. You receive timely warnings so you are never surprised by new filing obligations.
From Shopify order to invoice in 3 steps
- Step 1: Connect your Shopify store to Winkel Factuur via our secure API integration. You don't need technical knowledge – the connection is arranged in minutes.
- Step 2: Configure your invoice template with your company details, logo, and corporate identity. Choose from multiple professional templates or upload your own design.
- Step 3: Let Winkel Factuur do its work. From now on, an invoice is automatically generated, sent to the customer, and archived in your dashboard for every Shopify order. You don't have to do anything manually anymore.
Connecting Shopify to bol.com, Amazon, and WooCommerce
Many successful e-commerce entrepreneurs sell not only via Shopify but also via marketplaces like bol.com and Amazon, or via an additional WooCommerce store. Managing invoices across multiple channels can quickly become an administrative nightmare.
With Winkel Factuur, you connect all your sales channels to one central invoice hub. Whether an order comes in via Shopify, bol.com, Amazon Seller Central, or WooCommerce – the workflow is identical. Each order automatically triggers an invoice, formatted according to the corporate identity of the relevant brand or store.
This is especially valuable if you manage multiple brands or sell white-label products. You can set different templates and email texts per sales channel, while the underlying invoicing logic and VAT calculations remain standardized.
Reporting and analysis for finance teams
In addition to automating invoicing, Winkel Factuur also offers powerful reporting capabilities. In the dashboard, you see your revenue, VAT remittance, profit margins, and return rates in real-time – broken down by sales channel, country, and product category.
Finance teams can export reports in CSV, XML, or UBL 2.1 format for direct processing in accounting software. All data is audit-proof: every invoice has a unique UUID and all changes are logged with timestamp, user, and reason.
This level of transparency and traceability is essential during tax audits. You can generate a complete overview of all invoices, credit notes, and VAT returns over a certain period within a few clicks.
Frequently asked questions about Shopify invoicing
Can I use my own invoice template?
Yes, Winkel Factuur supports fully customizable templates. Upload your own design or adapt one of our professional templates with your logo, colors, and corporate identity.
What happens to old orders?
When connecting your Shopify store, Winkel Factuur automatically retrieves 30 days of order history. Older orders can be manually imported on request, so you have a complete archive.
What about credit notes and returns?
Winkel Factuur automatically detects returns and generates credit notes according to the same workflow as regular invoices. The financial impact is directly processed in your reports.
Can I connect multiple Shopify shops?
Absolutely. From the Growth package, you can manage up to 4 shops, Scale offers support for 8 shops, and Pro scales with your growth.